Syllabus - LIS60654 Preservation Management Kent State University School of Library

Week
Session 1 Review of syllabus and course requirements.	Preservation Management What’s it all about and definitions Life expectancy / inherent vice Slow Fires (video) History of Preservation / Conservation / Restoration fields Libraries, Archives & Museums
View Slow Fires (video) in class	Discussion: How do we balance the ideals of the field with realities of budgets and staffing? How has the field of preservation changed since “Slow Fires” was filmed? Are the subjects and causes it promotes still relevant?

Session 2	Preservation Management and Administration Mission Statements & Preservation Policies Coordinating Project, budgets, Preservation / conservation organizations & information sources Ideal vs. Real
	Readings Ritzenthaler, Chapter 1 “Archives Preservation”, Chapter 2” Implementing a Preservation Program” in Preserving Archives & Manuscripts 2^nd Edition Roosa, Mark. “Some thoughts on the Race against Time and Inherent Vice: Library Preservation in the Late Twentieth Century.” In Who Wants Yesterday’s Papers? Essays on the Research Value of Printed Materials in the Digital Age. Edited by Yvonne Carigan, et.al. Lanham, MD: The Scarecrow Press, Inc. 2005 (e-reserve) Clareson, Tom. “The Next Wave of Statewide Preservation Planning” Archival Products NEWS 15 No. 1 (2008) www.archival.com Wilson, William K “Environmental Guidelines for the Storage of Paper Records” NISO TR01-1995 http://www.niso.org/publications/tr/ Teper, Thomas H. "Current and Emerging Challenges for the Future of Library and Archival Preservation." Library Resources & Technical Services (LRTS) 49 No.1 (2005): 32-39. (available on Kentlink) Nadal, Jacob. “Developing a Preservation Program for the UCLA Library” Archival Products News 16 No. 1 (2009):1-4 www.archival.com BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: a Manual. (PLAM): #1:1,5-8 Planning and Prioritizing http://www.nedcc.org Banks & Pilette: Chapter 1: “Defining the Library Preservation Program: Policies and Organization.” Carolyn Clark Morrow Chapter 3: “Preservation Program Planning for Archives and Historical Records Repositories,” by Christine Ward and Chapter 4: “Programs, Priorities, and Funding / Margaret Child, Laura J. Word
Session 3	Building & Collection Surveys / Assessment Environmental and preservation issues Pest management Murder in the Stacks(video) Historic Preservation (physical buildings – NPS – SOS)
View Murder in the Stacks video in class meet with students about topics for papers & format presentations	Readings Ritzenthaler Chapters 4 & 5 “Causes of Deterioration and Damage” and “Creating a Preservation Environment” in Preserving Archives & Manuscripts 2^nd Edition Library of Congress. “Paper and Its Preservation: Environmental Controls.” Preservation Leaflet No. 2: A National Preservation Program Publication. 1983 (e-reserve) Hughes, Susan. “Managing the Preservation of Library and Archive Collections in Historic Buildings.” Preservation Advisory Centre, British Library http://www.bl.uk/blpac/publicationsleaf.html Miller, Mary “Archivist, Assess Thyself: On-line Tools for Preservation Assessment.” MAC Newsletter 35 No. 3 (Jan 2008): 25-26 (e-reserve) Brown, Karen E.K. “Use of General Preservation Assessments.” LRTS 50 No. 1 (Jan 2006): 58-72 (available through KentLink) Carmicheal, David W. “Rescuing Irreplaceable Records from Capitols to Closets.” Archival Products News 16 No. 1 (2009): 5-8 www.archival.com Heritage Health Index – Summary Report of A Public at Risk: The Heritage Health Index Report on the State of America’s Collections (2005) - http://www.heritagepreservation.org/HHI/HHIsummary.pdf BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: a Manual. (PLAM): #1:8, 2:1-4,6 #3:10,11 http://www.nedcc.org Banks & Pilette Chapter 2: “Preservation Programs in High-use Library Collections.” Sara R. Williams, Chapter 7: “Environment and Building Design,” Paul N. Banks, and Chapter 10 “Library and Archives Security” by Richard Strassburg
Session 4 Format topics due	Disaster response and contingency planning Surveying collections for disaster prevention and prioritization
Quiz # 1 distributed – due session 5 June 29	Readings Ritzenthaler Chapter 8 pages 254-299 “Water and Mold Damaged Records through Emergency Preparedness and Response” ONLY in Preserving Archives & Manuscripts 2^nd Edition Matthews, Graham “Disaster Planning - REDS all over the land?” NPO e-Journal No. 4 (May 2006) available at http://www.bl.uk/blpac/journal/4/content.html Kahn, Miriam Disaster Response and Planning for Libraries (2^nd Ed) – Sections 1&2. (on Reserve) “Invasion of the Giant Mold Spore” by Sandra Nyberg SOLINET Leaflet no. 5, November 1987 now available online at http://www.lyrasis.org/Preservation/Resources%20and%20Publications/Invasion%20of%20the%20Giant%20Mold%20Spore.aspx “A summer at Salisbury House: The protection of a small library during renovations” Archival Products News (2005) V12 no 4 available at www.archival.com Hurricane Katrina: A Nation Still Unprepared. Special Report of the Committee on Homeland Security and Governmental Affairs S. Rept. 109-332 [Y 1.1/5:109-322] READ Executive Summary and INTRODUCTION p 1-35 (on e-reserve) AIC Disaster Response & Recovery materials http://www.conservation-us.org/index.cfm?fuseaction=Page.viewPage&pageId=593&parentID=491 BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: a Manual. (PLAM): #3:1-9 Emergency Management http://www.nedcc.org Banks & Pilette: Chapter 9: “Preservation Management: Emergency Preparedness,” by Sally A. Buchanan.
Session 5	Collections Maintenance Processing Bindery Storage (short & long term)
View Library Binding video in class Research Paper Topics Due	Readings Silverman, Randy “Can’t Judge a Book without Its Binding” Libraries & the Cultural Record, Vol. 42, No. 3, (2007): 291–307. (available through KentLink – EJC) ANSI/NISO/LBI Standard for Library Binding http://www.lbibinders.org/Publications.htm#LBIPublications Rebsamen, Werner. “’Mouse Trap’ Bindings.” New Library Scene 21 no. 1 (March 2002): 1-4 (available on KentLink) Connaway, Lynn Silipigni, Edward T. O’Neill, and Chandra Prabha. “Last Copies: What’s the Risk?” College & Research Libraries 67 No. 4 (July 2006): 370-379 http://crl.acrl.org/content/67/4.toc Marcum, Deanna B. The Future of Preservation.” Keynote Address for March 8. 2006 at Symposium “The 3-D’s of Preservation: Disasters, Displays, Digitization.” http://www.loc.gov/library/reports/ Verheyen, Peter, Carolyn Davis, and Debra Olson. "Storage of Architectural Materials at the Syracuse University Library" The Book and Paper Group Annual 22 (2003) 131-137 available at works.bepress.com/peter_verheyen/2/ BE PREPARED TO DISCUSS what you think about the storage ideas. Do you think they are practical? Could a small institution incorporate these procedures or are they suitable for large collections only? Could records centers and archives use these techniques? BACKGROUND READING: Banks & Pilette: Chapter 14: “Commercial Library Binding,” by John F. Dean.
Links to materials discussed in class	Swiss Fort Knox http://news.discovery.com/tech/digital-genome-stored-in-swiss-fort-knox.html Publishers Bindings Online http://bindings.lib.ua.edu/ US Government Printing Office - Bindery http://www.youtube.com/watch?v=KMiwjKzWKrw
Session 6 FIELD TRIP to HF Group in Chesterland OH – meet at bindery 9am	Readings: Ritzenthaler Chapter 6 and 7 “Handling Archival Materials” and “Storing and Housing Archival Materials” in Preserving Archives & Manuscripts 2^nd Edition Bendix, Caroline “Damaged books” Preservation Advisory Centre, British Library http://www.bl.uk/blpac/publicationsleaf.html Leonard, Kathryn. “Shelter and Sanctuary: Customizing Protective Enclosures” Archival Products NEWS 13 No. 3 (2006) www.archival.com Cloonan, Michele V. “The Moral Imperative to Preserve” Library Trends 55 No. 3 (Winter 2007): 746-55. (Available through KentLink) BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: a Manual. (PLAM): #7: Conservation Procedures http://www.nedcc.org
Session 7	Conservation Treatments General Collections vs. Special Collections treatments Decisions / Triage Hands on exercise
View – How to operate a book in class	Readings Ritzenthaler Chapter 10 “Conservation Treatments” and Appendix D “Basic Preservation Procedures” in Preserving Archives & Manuscripts 2^nd Edition Stuhr, Rebecca, Jean Reavis, and Sheryl Bissen “Integrating Library Preservation into the Daily Operations of a Small College Library.” Archival Products News 9 No. 1 (2002):3-8 http://www.archival.com/newsletters/index.shtml Greene, Mark A and Dennis Meissner “More Product Less Process” American Archivist 68 (Fall/Winter 2005): 208-263 (available on Kentlink through JSTOR) Discussion: How do preservation procedures in Ritzenthaler complement and contrast with processing recommendations in Greene & Meissner’s “More Product Less Process”? Look at NEDCC’s online course Preservation 101 http://unfacilitated.preservation101.org/loggedin.asp Discussion: What do you think about the organization of the website? Would you use this for training at your institution? Talk about the site’s strengths and weaknesses? What would you change, add, or delete? And why? BACKGROUND READING NEDCC’s PLAM: section 4, pp.249-313. Leaflets 1-11 www.nedcc.org Banks & Pilette: Chapter 8: “Collections and Stack Management,” Duane A. Watson; Chapter 13: “The Conservation of General Collections,” by Jan Merrill-Oldham and Nancy Carlson Schrock.
Session 8	Project Management budgets & timelines Vendor services. Brittle books Programs Preservation Issues in Resource Sharing and Interlibrary Loan
Case Study #2 - Due session 9 July 13 Show Preserving the British Library’s C19 Newspaper Collection with Planets: a short film	Readings NISO Physical Delivery Recommended Practices http://www.niso.org/workrooms/physdel Review the Power Point Presentation on the topic. http://www.niso.org/news/events/2010/resourcesharing/ Rusbridge, Chris “Excuse Me… Some Digital Preservation Fallacies?” Ariadne Issue 46 (Feb 2006) available at www.ariadne.ac.uk/issue46/rusbridge Fenton, Eileen "Preserving Electronic Scholarly Journals: Portico" Ariadne Issue 47 (30-April-2006) Originating URL: http://www.ariadne.ac.uk/issue47/fenton/intro.html Burbidge, Duncan "Digitising an Archive: The Factory Approach" Ariadne Issue 47 (30-April-2006) Originating URL: http://www.ariadne.ac.uk/issue47/burbridge/intro.html Puglia, Steven “Digital Imaging – How far have we come and what still needs to be done?” RLG DigiNews 11 no. 1 (April 15, 2007) http://worldcat.org/arcviewer/1/OCC/2007/08/08/0000070519/viewer/file137.html McGovern, Nancy Y. “A Digital Decade: Where Have We Been and Where Are We Going in Digital Preservation?” RLG DigiNews 11 no. 1 (April 15, 2007) http://worldcat.org/arcviewer/1/OCC/2007/08/08/0000070519/viewer/file137.html BACKGROUND READING NEDCC’s PLAM: Section 5, pp.315-353. Leaflets 1-5 http://www.nedcc.org Banks & Pillette: Chapter 6: “Issues in Digital Archiving,” Peter S. Graham Chapter 17 “Digitization for Preservation and Access” by Paula De Stefano OCLC Report: Greening Interlibrary Loan Practices http://www.oclc.org/research/publications/library/2010/2010-07.pdf
Links and Readings	The original story on Fox News Chicago: http://www.myfoxchicago.com/dpp/news/special_report/library-taxes-closed-20100628 Response from the Commissioner of Chicago as reported in the Guardian http://www.guardian.co.uk/books/2010/jul/08/fox-news-libraries-chicago
Session 9	Selection for treatment and reformatting Contactor vs. In house Copyright Microfilm Digital Paper Fair use / preservation options
Case Study #2 – Due Format Presentations Begin	Readings Ritzenthaler, Chapter 9 “Copying and Reformatting” in Preserving Archives & Manuscripts 2^nd Edition Baker, Nicholson Double Fold: Libraries and the Assault on Paper NY: Random House, 2001. READ CHAPTERS 1,4,10,34 (book on reserve) and review rebuttals to the book as found at the following links: Don't Fold Up: Responding to Nicholson Baker's Double Fold by Richard J. Cox American Archivist (April 18, 2001) http://www.archivists.org/news/doublefold.asp “Do Not Fold, Spindle, or Mutilate: Double Fold and the Assault on Libraries” by James M. O'Toole Review essay published in American Archivist (Vol. 64, No.2 / Fall-Winter 2001) www.archivists.org/periodicals/aa_v64/review-otoole-aa64_2.asp Pavelka, Karen L. “Double Trouble or More: A Response to Double Fold.” Libraries & Culture 37 No. 3 (August 2002): 249-255. [available through KentLink] And SAA’s response to the book www.archivists.org/statements/council-doublefold.asp Cox, Richard Vandals in the Stacks – review Discussion Is Double Fold out of date? Should we continue to look at the underlying issues that prompted Baker to write his book? What are some of the naysayers discussing? Hahn, Trudi Bellardo. “Impacts of Mass Digitization Projects on Libraries and Information Policy” Bulletin of the American Society for Information Science and Technology 33 No. 1 (Oct/Nov 2006): 20-24 http://www.asis.org/Bulletin/Oct-06/hahn.htm l (available through KentLink) Copyright Resources Project – Look at flowchart, public domain and fair use sections http://www.bampfa.berkeley.edu/copyright_project/copyritetoolbox/copyritetoolbox.php Here's the link to the important info on Public Domain http://copyright.cornell.edu/resources/publicdomain.cfm Of Copyright, Men & a National Library: Copyright in the Library of Congress 125th Anniversary http://www.copyright.gov/history/125thanniversary.pdf Bound By Law? Tales from the Public Domain www.law.duke.edu/cspd/comics Discussion Why is it important to understand copyright as it pertains to libraries and archives? Why do you think Ritzenthaler (and Banks / Pilette) spend so little time discussing this issue? BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: a Manual. (PLAM): #1:3 Planning and Prioritizing http://www.nedcc.org Banks & Pilette: Chapter 12: “Selection for Preservation,” by Carolyn Harris and Chapter 5: “Planning for Preservation in Libraries,” Jutta Reed-Scott
Links	Pace, Andrew K. "Printing in the Library." American Libraries, , Vol. 38 Issue 9, (Oct 2007):47-48 (available through KentLink) Eisenberg, Anne. "Electronic Papyrus: The Digital Book, Unfurled." New York Times 6 July 2008 http://www.nytimes.com/2008/07/06/technology/06novelties.html Library of Congress - Digital Reformatting Program http://www.loc.gov/preserv/prd/presdig/presintro.html LOC - Microfilming Guidelines http://www.loc.gov/preserv/usnpguidelines.html Creative Commons Licensing (an alternative to traditional copyright) http://creativecommons.org/about/ Ted Talks - Larry Lessig about copyright and creative commons licensing http://creativecommons.org/about/ and http://www.ted.com/talks/larry_lessig_says_the_law_is_strangling_creativity.html
Session 10	Non Paper / Non Print Preservation Photographs Sound Recordings, Film
View Save our Sounds video in class CCAHA _ Race against Time videos http://www.ccaha.org/education/videos Intro to Photo Conservation – George Eastman House (YouTube video)	Readings Ritzenthaler Chapter 3 “Archival Materials as Physical Objects” in Preserving Archives & Manuscripts 2^nd Edition E. Roldão, L. Pavão, "The Conservation and Preservation of a Photographic Print: The 'Panoramic View of Constantinople'", e-Conservation Magazine, No. 14 (2010) pp. 70-79, http://www.e-conservationline.com/content/view/898 “ A Project Embracing Digital Media Preservation: Tradition Becomes less Traditional” Archival Products News (2005) 12 no 2 available at www.archival.com Katherine Pennavaria. “Non-print Media Preservation: a guide to resources on the web" C&RL News (September 2003) v64:8 p529-533 (available through KentLink) Patton, Christopher Ann “Whispers in the Stacks.” American Archivist. 53 no. 2. (Spring 1990): 274-280 (available through KentLink) Wilhelm, Henry chapter 1,9,16 in Permanence and Care of Color Photographs: Traditional and Digital Color Prints, Color Negatives, Slides, and Motion Pictures 1993 http://www.wilhelm-research.com/book_toc.html BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: a Manual. (PLAM): #5 Photographs http://www.nedcc.org Banks & Pilette: Chapter 18: “Preservation of Information in Non-paper Formats” by Eleanore Stewart, Paul N. Banks
Session 11	Preservation of Objects Textiles Objects Storage & handling
Field Trip to KSU Costume Museum	Readings: Buhler, Anne, Beth Roberts and Karen Debney. ”Circulating Maps Collections at Pennsylvania State University: Preservation Challenges and Solutions” DttP: Documents to the People 34 No. 4 (Winter 2006): 33-36 [available through KentLink] Tanselle, C. Thomas. “Libraries, museums, and reading.” Raritan 12 no. 1 (Summer 1992) 63-83. Avail through KentLink Preventive conservation for endangered collections 2010. Cultural Heritage Protection Handbook N°5. Handling of Collections in Storage, Paris: UNESCO, 1 June, 2010. http://www.iccrom.org/eng/news_en/2010_en/events_en/06_01museumstorage_en.shtml (ICCROM and UNESCO continue developing methodologies and related didactic tools on collections documentation and storage re-organization for smaller museums.) Shelley, Marjorie “Textiles” Chapter 6 and “Costumes” Chapter 7 in The Care and Handling of Art Objects (NY: Metropolitan Museum of Art, 1987): 50-57, 58-63. (e-reserve) Caring for Your Treasures – AIC – READ: Metal, Painting, Glass, Textiles, and Furniture - http://www.conservation-us.org/index.cfm?fuseaction=Page.ViewPage&PageID=497
Links	Preventive conservation for endangered collections (UNESCO Publication) http://unesdoc.unesco.org/images/0018/001879/187931E.pdf
Session 12
Guest Lecture Cara Gilgenbach - Head– Special Collections – KSU Libraries	Exhibits and Displays Best practices vs. reality Selection, mounting & reproductions
View Shedding Light on the Case video in class Quiz 3 distributed – due July 27	Readings National Park Service Museum Handbook Part III Chapter 7: Using Museum Collections in Exhibits (335K) Read Sections H & I http://www.nps.gov/history/museum/publications Higginbotham, Barbra Buckner. “The Influence of Rare Books, Documents, Manuscripts, and Works of Art on Paper” in Our Past Preserved: A History of American Library Preservation 1876-1910 Boston MA: G.K. Hall & Co., 1990 (e-reserve) BACKGROUND READING NEDCC’s Preservation of Library & Archival Materials: A Manual. (PLAM): #2:5 http://www.nedcc.org Banks & Pilette: Chapter 16 “Special Collections Conservation” by Eleanore Stewart, and Chapter 11: “Exhibition Policy and Preparation,” by Roberta Pilette.
LINKS	Kodak - Gold Preservation CDs http://www.preservationdisc.com/ and www.preservationdisc.com/pdf/HowCDRsWork.pdf Laura Schell - Paper Conservation Treatments http://www.paperconservationwny.com/
Session 13	Non Paper / Non Print Preservation Maps Scrapbooks Works of Art on paper, canvas Sculpture
Quiz 3 due	Readings: Eisloeffel, Paul. “Digitizing Sound Recordings and Moving Images” Parts 1-3 MAC Newsletter 2006 Caring for Your Treasures – AIC – READ – Photographs, Matting and Framing, and Documents and Works of Art on Paper http://www.conservation-us.org/index.cfm?fuseaction=Page.ViewPage&PageID=497 Caring for Your Collections – Library of Congress Preservation Directorate http://www.loc.gov/preserv/careothr.html READ - Motion Picture Film, Cylinders & Discs, and Photographs. Preservation of Scrapbooks & Albums – Library of Congress Preservation Directorate http://www.loc.gov/preserv/care/scrapbk.html Ogden, Sherelyn. “Preservation Options for Scrapbook and Album Formats” Book and Paper Group Annual, Vol. 10, (1991): 149-163 http://aic.stanford.edu/sg/bpg/annual/v10/bp10-14.html Behler, Anne, Beth Roberts, and Karen Dabney. “Circulating Maps Collections at Pennsylvania State University: Preservation Challenges and Solutions.” DttP: Documents to the People 34 No. 4 (Winter 2006): 33-36 (available through Kentlink) Watch: · Jessica Helfand http://video.cooperhewitt.org/scrapbooks-and-self-works-jessica-helfand-and-rebecca-johnson-melvin (1hr 38 min) · Jessica Helfand introduces the Scrapbook of Marybelle Harn http://www.facebook.com/video/video.php?v=35271763818
Session 14	Digitization and Digital Preservation Reformatting Replacement
Iron Mountain (video) LOC Video Why Digital Preservation is Important for Everyone	Readings: Arms, Caroline R. “Historical Collections for the National Digital Library: Lessons and Challenges at the Library of Congress” D-Lib Magazine" (April 1996) http://www.dlib.org/dlib/april96/loc/04c-arms.html (May 1996) http://www.dlib.org/dlib/may96/loc/05c-arms.html and related materials at http://memory.loc.gov/ammem/dlib-2part.html BE PREPARED TO DISCUSS – are the issues covered in these two articles the same today (12 years later)? Or do we have new issues to consider? What would you consider the most important to concern yourselves about in 2008? Hedstrom, Margaret L, Christopher A. Lee, Judith S Olson, and Clifford A Lampe. “’The Old Version Flickers More’: Digital Preservation from the User’s Perspective” American Archivist 69, no.1 (Spring/Summer 2006): 159-186. Zorich, Diane M. “Defining Stewardship in the Digital Age” First Monday 12 No 7 (July 2007) http://www.uic.edu/htbin/cgiwrap/bin/ojs/index.php/fm/index BACKGROUND READING: Banks & Pilette: Chapter 15: “Preservation Microfilming and Photocopying,” by Eileen F. Usovicz and Barbara Lilley.
Session 15	Digitization and its place in Preservation Into the Future (video) David Levy video
Research Paper / Literature Review due	Reading: Library Trends 54 No 1, 56 No. 1 and 57 No. 1 – Read 1 article from each issue. (available through KentLink) Conway, Paul. “Digitization in the Age of Google” Library Quarterly 80 No. 1 (Jan 2010): 61-79 (e-reserve) Waters, Donald and John Garrett. “Preserving Digital Information, Report of the Task Force on Archiving of Digital Information” pub63 CLIR, May 1996. http://www.clir.org/pubs/reports/reports.html Oya Y. Rieger Preservation in the Age of Large-Scale Digitization, A White Paper” pub141 CLIR, February 2008. http://www.clir.org/pubs/reports/reports.html BE PREPARED TO discuss the issues in the articles and the volume of Library Trends. Why they are these issues important? How can you incorporate the concepts discussed in the articles to real life? And into smaller preservation programs? Watch webcast of David M Levy 2/14/2005: “Reading from the fixed page to movable electrons” (91 minutes) found at www.loc.gov/today/cyberlc/index.php BE PREPARED TO discuss what Levy has to say. Why is it important for Preservation Librarians and Archivists to be aware of the issues raised by Levy?
Session 16 FINAL EXAM	Review of Preservation issues and practices Final Exam - in class


Pres Mgt Syllabus	Pres Mgt Assignments	Links for Pres Mgt

Kent State University School of Library & Information Science,

LIS 60654 – Preservation Management

MBK Consulting