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Format Preservation Requirements
Requirements:
Topic
selection due June 24; presentations begin July 13. Each student will post
a factsheet on VISTA by 8am on the day of their presentation
Fact sheet (max 2 pages)
Annotated bibliography (5-10 titles;
2-3 sentences of annotation)
Total length of
written part of assignment – 4 pages.
10-20 minute in
class presentation
Students will perform the necessary research into a format's life
expectancy, storage, and other long-term preservation and access
requirements. The student will prepare a succinct "fact sheet" on the
format, supplemented by an annotated bibliography on the topic; and will
summarize findings to the class in a 10- to 20-minute presentation.
. The grade is based upon the completeness and quality of the fact sheet
and its presentation. The instructor will provide a template example. For
hints about effective public speaking and presentations see: How to Give
an Academic Talk
www.si.umich.edu/~pne/PDF/howtotalk.pdf
Sample Fact Sheet:
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Format or Genre
type |
19th
century books |
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1850-1900 This
is the highly acidic period when paper begins to be made from wood
pulp |
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Life Expectancy |
50 –100 years.
The paper is deteriorating and difficult to handle or turn, the
structure is probably not intact.
May be
candidate for brittle books program. |
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Storage
conditions and special needs |
Brittle books
require phase boxes. Reformatting may be indicated. |
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Temperature and
Relative Humidity |
Describe
conditions and requirements – ideals vs. reality |
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Light |
Describe
conditions and requirements – ideals vs. reality |
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Long-term
preservation issues |
Describe ‘ideal
storage and use conditions’
Original stored
off-site
Other options |
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Access
requirements |
Stored in
Special Collections – describe the requirements and limitations for
use.
Describe
alternative access methods – including digitization, reformatting |
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Expand upon all of
these issues to bring in specifics from the required reading and from the
books / articles you have consulted.
Annotated bibliography
Cite 5-10 titles.
These may be books, chapters in books, journal articles or websites /
digital resources.
Use APA or Chicago Manual of Style format
Annotations should
be no more than 3 sentences.
Here are some links
to style guides:
http://www.wisc.edu/writetest/Handbook/Documentation.html
www.psywww.com/resource/APA%20Research%20Style%20Crib%20Sheet.htm
This site has all
the different style manuals:
http://www.calstatela.edu/library/styleman.htm
and here’s the one
for APA
http://www.calstatela.edu/library/guides/3apa.pdf
Sample:
Watson, D. A.
(2000). Collections and Stack Management. In P. N. Banks and R. Pilette
(Ed.), Preservation: Issues and Planning (pp. 145-158). Chicago,
IL: ALA.
Watson describes
how manage the storage and physical access aspects for collections in
circulating stacks. Topics include shelving, transportation between
library buildings, the environment and the department’s role in a disaster
response plan. Watson focuses on care and handling issues with an eye to
the practical as opposed to the ideal.
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