Roles & Responsibilities for

Disaster Response Team

Disaster Response Team Members

(assign an alternate person for each job)

Director- Deal with administration.  make major decisions, allocate funds and extra staff.  Work with consultants and drying companies. Boost morale, provide food, drink and comfort/rests.  Designate insurance liaison, work with insurance adjuster.  Update staff in overall recovery of company. Daily meeting. declare a disaster

Team Leader - Coordinate response and recovery operations, work with team members, communicate with director and team members and PIO, coordinate volunteer efforts, coordinate multiple shifts.  Rest breaks, frequent updates in overall situation.  get temp location, set up, assign team members to jobs.

Team Members - Lead efforts in assigned tasks and wherever needed. train staff and volunteers, locate additional supplies, communicate with team leader.

Public Information or Communications Officer (PIO or CIO) - Communicate with media, press releases, information to administration, director and team leader. provide information for vendors and customers, information for staff of where to report and on which shift.

Administration - Allocate emergency/contingency funds, approve hiring of disaster recovery firms, work with insurance adjuster, etc. work with overall plan; have daily/2x daily meetings with department heads.

Security - Notify disaster response team in event of a disaster, triggered alarm, water or broken pipes, prevent theft, board up broken windows and doors, inventory if possible.  Basic procedures; Hire temporary security staff as needed.  Keys.

Facilities/Maintenance - clean up water, fire, debris, board up broken windows and doors, help with misc. clean up efforts. hire drying company based upon library/ information center’s recommendation.  Know location of all utility shut off valves; know how to shut them off.

Tasks

Emergency Purchase Orders - Clerk / Treasurer for a small library system, designee of director in large library system.

Outside Assistance

Consultants and Conservators - recommend treatment options, write specifications as needed. help coordinate efforts, locate necessary. resources, supplies and services, train staff and volunteers, explain options for recovery. liaison with director, administration, team leader and insurance if necessary; direction for facilities/maintenance efforts if no drying company contracted with.  Identify and locate additional contractors in “hazardous” situations, conservators and specialists as needed.  May be asked to direct/ lead response and recovery effort.

Drying Companies (Contractors) -  dry and ‘recover’ all wet materials, furnishings, building structure.  Provide best possible treatment based on specifications for “recovery”.  Inventory and return all treated items in best possible condition.  Remove all mold, dirt, mud, etc. Work through insurance agency or institution.  Usually paid by insurance company.  May be called in by consultant, insurance adjuster or institution.  May call in the consultant.

Risk Manager - Insurance - evaluate level of insurance needed.  Identify potential risks and hazards.